Books closed. Checked twice.
Outsourced bookkeeping, payroll, sales tax and CFO support for businesses across the US and Canada. Real accountants, your own QuickBooks or Xero, one fixed monthly fee.
- BookkeepingWeeklyEvery bank, card, payment processor and POS account matched to the penny.
- PayablesWeeklyBills collected, coded and lined up for your approval, so suppliers get paid on time.
- ReceivablesWeeklyInvoices sent and followed up, so cash lands when it should.
- PayrollEach pay runSalaried, hourly and tipped staff paid correctly, with payroll taxes filed in each state or province.
- ReportingMonthlyP&L, balance sheet, cash flow and revenue recognition, with a note on what changed and why.
- Sales taxMonthly or quarterlyUS state sales tax and Canadian GST/HST and PST, tracked as you go and filed on time.
- Year-endYearlyFinancial statements and tax-ready books, without the January scramble.
- CFO supportWhen you need itCash flow forecasts, budgets, board and investor reporting, and introductions to lenders.
Your whole finance department, one fee
A bookkeeper, a payroll specialist, a controller and CFO-level advice, without hiring any of them. Pick what you need now and add the rest as you grow.
We work inside the software you already pay for:
- QuickBooks Online
- Xero
- Stripe
- Shopify
- Toast
- Square
- Lightspeed
- Clio
- Wagepoint
- Gusto
- Plooto
- Dext
- Hubdoc
- Expensify
- Chargebee
- Fathom
Six industries, six sets of numbers
A restaurant owner wants prime cost by Monday. A founder wants runway before the board meeting. We learn the number your business lives by, then report on it.
LedgerWorksSampleBoard pack, September
Seed-stage SaaS company · prepared Oct 8
| Measure | September |
|---|---|
| Cash in bank | $1,284,300 |
| Net burn | $96,400 / mo |
| MRR | $58,200 |
| Deferred revenue | $142,000 |
| Runway | 13.3 months |
- Stripe, bank and cards reconciled by software
- Reviewed by Ariel Picillo
What we handle for startups
- Monthly close and investor-ready financial statements
- Burn rate, runway and KPI reporting for your board
- MRR and ARR tracking, deferred revenue and revenue recognition
- R&D costs tracked for a US R&D tax credit or Canadian SR&ED claim
- Books for companies with both a US and a Canadian entity
Tools we often see: QuickBooks Online, Xero, Stripe, Chargebee, Gusto, Wagepoint, Brex, Fathom.
Sample report. Figures are illustrative.
LedgerWorksSamplePrime cost, week of Oct 13
Two-location restaurant · sent Monday 9:00
| Line | Amount | % of sales |
|---|---|---|
| Net sales | $48,600 | 100.0% |
| Food and beverage cost | $14,094 | 29.0% |
| Labor, incl. tip-outs | $15,552 | 32.0% |
| Prime cost | $29,646 | 61.0% |
- POS, delivery apps and deposits matched by software
- Reviewed by Maria Balmes
What we handle for restaurants
- Daily sales and POS reconciliation against bank deposits
- Uber Eats, DoorDash, Grubhub and SkipTheDishes payouts matched to orders and fees
- Weekly prime cost, food cost and labor cost reporting
- Payroll for full-time, part-time and tipped staff
- Supplier bills, inventory counts and cost of goods sold
Tools we often see: Toast, Square, Clover, Lightspeed, TouchBistro, 7shifts, QuickBooks Online.
Sample report. Figures are illustrative.
LedgerWorksSampleShopify payouts, October
Direct-to-consumer brand · reconciled Nov 4
| Line | Amount |
|---|---|
| Gross sales | $82,450.00 |
| Refunds | −$3,120.00 |
| Shopify fees | −$2,391.05 |
| Payouts deposited | $76,938.95 |
- 31 payouts matched to the bank by software
- Reviewed by Gabriela Asfora
What we handle for e-commerce and retail
- Payouts from Shopify, Amazon, Walmart, eBay and Etsy reconciled to sales, fees and refunds
- Inventory and cost of goods sold without manual entry
- Sales tax by state and province, including US nexus tracking
- Customer acquisition cost and contribution margin reporting
Tools we often see: Shopify, Amazon Seller Central, Stripe, QuickBooks Online, Xero, Dext.
Sample report. Figures are illustrative.
LedgerWorksSampleTrust account, September 30
Boutique law firm · three-way reconciliation
| Line | Amount |
|---|---|
| Bank balance | $214,870.00 |
| Outstanding cheques | −$12,500.00 |
| Deposits in transit | $4,200.00 |
| Adjusted bank balance | $206,570.00 |
| Client ledgers, total | $206,570.00 |
| Difference | $0.00 |
- Clio ledgers and bank matched by software
- Reviewed by Ahmed Gamgoum
What we handle for law firms
- Trust and IOLTA disbursements, with monthly three-way reconciliations
- Settlement payments
- Lawyer billing and collections
- Payroll, payables and general bookkeeping
Tools we often see: Clio, QuickBooks Online, Xero.
Sample report. Figures are illustrative.
LedgerWorksSampleCost per load, October
Freight brokerage · 412 loads
| Line | Amount |
|---|---|
| Carrier and fuel | $61,800 |
| Drivers and dispatch | $98,880 |
| Maintenance | $14,420 |
| Total cost | $175,100 |
| Cost per load | $425.00 |
- Carrier bills matched to loads by software
- Reviewed by Ariel Picillo
What we handle for logistics companies
- Customer invoicing and receivables follow-up
- Carrier and vendor payables
- Margin by customer and monthly management reports
- Controller-level work for providers, dealers and brokers
Tools we often see: QuickBooks Online, Xero, Plooto.
Sample report. Figures are illustrative.
LedgerWorksSampleProject margin, Q3
Design agency · all client projects
| Line | Amount |
|---|---|
| Fees billed | $186,000 |
| Staff time | −$104,160 |
| Contractors | −$18,600 |
| Gross margin, 34.0% | $63,240 |
- Time and invoices matched by project by software
- Reviewed by Maria Balmes
What we handle for agencies and professional firms
- Receivables and collections
- Profitability by client or project
- Payroll, contractor payments and expenses
- Marketing, design, events, IT, engineering, architecture and consulting firms
Tools we often see: QuickBooks Online, Xero, Expensify, Plooto.
Sample report. Figures are illustrative.
From first call to first close
Most clients go from a 15-minute call to their first closed month within weeks, often sooner.
Talk
Tell us what you sell, what software you use and where the books stand today.
Quote
A fixed monthly price within 24 hours, covering only the services you need.
Connect
Each of us gets our own login to your accounting file. No password sharing, and you choose our access.
Close
Every month we reconcile, close and send your reports, then answer your questions.
Your books stay in your name
LedgerWorks keeps your books inside your own QuickBooks Online or Xero file, so the records are yours from the first day. That matters. In December 2024 a large bookkeeping startup shut down with almost no notice, and thousands of businesses had days to download their own records. With us there is nothing to download: if you ever leave, we simply remove our logins. Each of us has our own encrypted login, and you can see who has access and remove it anytime. It is always the same small team. Ariel Picillo founded the firm and reviews the work. Maria Balmes, Gabriela Asfora and Ahmed Gamgoum are the senior accountants who close your month. Ellie Cohen runs back-office support and Abe Tennenbaum leads sales. Software does the data entry, and a person checks every number before the month is closed. Ask us who would keep your books.
- Ariel PicilloFounder
- Maria BalmesSenior Accountant
- Gabriela AsforaSenior Accountant
- Ahmed GamgoumSenior Accountant
- Ellie CohenBack-office Support
- Abe TennenbaumSales Lead
What clients say
A few of the companies whose books we keep
Lenny B.Logistics company
“Ariel and his team stepped in seamlessly and filled the void.”
“The LedgerWorks team functions as our outsourced finance department and they are wonderful to deal with. We were nervous when we had to let our full-time controller go, but Ariel and his team stepped in seamlessly and filled the void.”
Questions from first calls
Don't see yours? Ask us directly.
Can't I just do my own books in QuickBooks?
You can, and plenty of founders and owners start that way. The trouble usually shows up later: a missed reconciliation, sales tax filed on the wrong numbers, or months of catch-up when a lender or investor asks for statements. We take it over so your hours go back into the business, and you still see every entry in your own file.
How much does outsourced bookkeeping cost compared with hiring?
Each quote is a fixed monthly fee based on your volume and the services you choose. It will cost less than the salary of an equivalent in-house hire, and you'll have the number within 24 hours of a 15-minute call.
What happens to our data if we stop working together?
Nothing moves. Your books live in your own QuickBooks Online or Xero account, so you keep full access and every year of history. We simply remove our logins.
Our books are months behind. Can you still help?
Yes. We start with a catch-up to bring the books current, then move you to the regular monthly close. The catch-up can be included in your monthly fee or quoted separately, so you know the cost up front.
Do you use AI? Is a person checking the work?
We use automation for repetitive work like pulling in receipts and suggesting categories. A LedgerWorks accountant reviews every account before the month is closed, and a person answers when you call or email.
Do you file our taxes?
We file sales tax returns in the US and Canada, and prepare financial statements and tax-ready books for year-end. If you already have an outside CPA for your corporate return, we work with them and hand over clean books.
We already have a bookkeeper. Can you work alongside them?
Yes. We can take specific pieces, like payroll, year-end or the manual tasks that eat up an in-house person's week, for less than adding another full-time hire.
Is our financial data secure?
Each person on your account has their own encrypted login, a small dedicated team works on your file, and we only use vetted cloud accounting software. You can review or remove our access at any time.
Do you work with US and Canadian businesses?
Yes. We're fully remote and work with businesses across the United States and Canada, including companies with entities in both countries.
Our industry isn't listed. Can you still help?
Very likely. Our team has worked across many industries, and we learn how your business makes money before we touch the books.
From the blog
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